Procurement
The RFP checklist for a real print production partner
The exact RFP sections that separate qualified production partners from order-takers.
An RFP for a print production partner is not a price spreadsheet. It's a qualification document. The vendors that pass have already done the work to clear enterprise standards. Here's the checklist that separates them.
Section 1: credentials and insurance
Current COI with $2M/$4M general liability minimum, umbrella, auto, workers' comp. Venue credentials (LVCC, MGM, Caesars, Sphere, Allegiant - whichever apply to your scope). EAC certificates. Subcontractor flow-down policy.
Section 2: production capability
In-house decoration methods (don't accept brokered work for core categories). Same-day cutoffs published, not promised. Annual production volume in your category. Equipment list with age and capacity. QC procedures.
Section 3: program operations
SKU governance approach. Color management workflow with documented standards. Kitting and fulfillment infrastructure. Reporting cadence and sample QBR deck. Catalog enforcement policy.
Section 4: SLAs and exception handling
On-time delivery SLA with credit structure for misses. Defect rate target and CAPA process. Rush capacity with documented cutoffs. Disaster recovery and second-shift capability for show emergencies.
The RFP checklist FAQ
Should we ask for case studies?+
Is lowest price the right selection criteria?+
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